An online event booking system is, in a nutshell, a software that helps you to get more clients and make more money. It allows your customers to book their appointments online, and it also handles payments for you.

Have you ever booked an appointment at the hairdresser or the gym? If so, you will know that it can be a bit of a hassle. You have to call them up, book it and then go there on time.

With an online booking system, this whole process becomes much more manageable. Your customers can book their appointment directly on your website or Facebook page. You don't need to take any calls if they have any questions about their appointment. They can just send you an email or message on social media with any questions they may have.

You can also use an online booking system to handle payments. This way, you don't need to take any cash with you on the day of your appointment.

Manage Appointments

Managing an event also consists of setting up appointments with the catering service, venue managers, sponsorship meetings, or clients walkthrough, and an event booking software can help you manage all of that in one place instead of having to use different software.

Keep an Effective Communication with the Audience

You can use the software to gather the basic information from the registrants and customize it as you prefer as well as integrate CRM tools in order to get all the important information to them so they can easily access the details of their booking, make payments, modify their package, and get exclusive access to promotions and add-ons.

Online Event Booking Calendar

You will have access to a calendar that you can use on any device and see the tasks, timeline views, and set due dates for payments. You can share the information with the event organizers and staff. You can see the current bookings and availability and set alerts to avoid any double bookings.

Using an online booking system for your event has multiple benefits such as making the ticketing process more accessible for your customers since it will be available 24/7, this makes it more attractive for clients because they can get a ticket no matter their schedule. You reduce the number of no-shows because the customer can easily cancel the booking if they are not showing up and that spot becomes immediately available for another client.

Thanks to the payment platforms that are integrated into event booking systems you will receive the money faster and your attendees can focus on enjoying the day of the event instead of the payment process and you get more time to focus on more complex aspects of event planning and creating the best experience for the clients. You can offer more activities and promotions to get extra revenue and attract more clients.

Using an event booking system will give valuable analytic data about the most popular products, add-ons, and sellers and let you get an insight into your business and how to improve for the next event.

The requirements for event booking vary depending on the venue. Some venues may require a deposit, while others may not. Some venues may require a minimum number of guests, while others may not. It is important to check with the venue before booking an event to ensure that all requirements are met.

It is also important to note that some venues may have additional requirements that are not listed on the website. In some cases, a deposit may be required to hold your date. If you require any special services for your event such as catering or decorating, make sure the venue does those things before booking an event.

You may also want to ask about their cancellation policy and any other restrictions that might apply. Some venues do not allow outside food or drink, while others may require you to use their caterer. Make sure you know what is allowed so that you don’t get caught off-guard with unexpected costs at the end of the night.

Yes, one of the biggest advantages of event booking software is that it comes with a calendar that you can customize and modify as you prefer to set up timelines, schedule appointments, and meetings. You can use it to set up payment reminders or meet with suppliers. It avoids double-booking and you can share the information with the staff to assign tasks or let your sponsors and organizers know what is the schedule, they can download this information or integrate it with other platforms.

Our calendar allows you to track all the appointments in one place and provides your clients with the opportunity to instantly book your event or reschedule it anywhere and anytime. You can set up automated reminders, this helps you save money as well as reduce the number of no-shows. You can integrate the calendar with your event management software and access it from the mobile app, you won't need additional software to use it.